Accounting Administrator

Summary:

Under the supervision of the Controller & Management team, the incumbent will provide support in a variety of accounting and administrative tasks including but not limited to payroll, accounts payable/receivable and financial reporting mainly for a US based subsidiary.

Job terms:

Permanent, Full-time

Responsibilities:

Financial and Managerial Accounting and Reporting
     • Monthly Account Reconciliations.
Sales and Accounts Receivable
     • Import Jobs into NAV.
     • Create new job folders for Jobs added.
     • Add new customers to NAV.
     • File customer purchase orders in appropriate job folders.
     • File shipping packing slips in appropriate job folders.
     • Prepare all invoices in advance of the actual shipment.
     • Follow up with the sales team about missing PO's and Finished Goods that have not yet been invoiced.
     • Create AR invoices as soon as the all the revenue recognition criteria have been met.
     • Reconcile the customer prepaid account.
     • Generate the monthly Aged A/R Trial Balance.
Purchases and Accounts Payable
     • Confirm that supplier invoices match the goods receipt and PO.
     • Obtain invoice approval for outsourcing and services.
     • Enter supplier invoices in NAV.
     • Interact with Purchasing to resolve differences in documentation on hand.
     • Scanning various vendors' correspondence and information into their server.
     • Follow up on vendor statements.
     • Review of Goods Received not invoiced - follow-up on old outstanding invoices.
     • Goods Received not invoiced - set up accrual.
     • Entering and posting the utility invoices.
     • Monthly A/P Check Run - pull open invoices & attach check stubs.
     • File the paid A/P invoices.
     • Generate the monthly Aged A/P Trial Balance.
Payroll and HR
     • Balance hours and work records.
     • Reallocate hours from one job to another if required.
Fixed Assets
     • Review the Deposits on equipment account and ensure that all deposits are moved to the asset account and that depreciation is started when the machine is put into use.
     • Calculate and post monthly depreciation.
     • Reconcile the general ledger and the fixed asset register on a monthly basis once created.

Qualifications:

     • Accounting diploma or degree.
     • 2 years of relevant accounting, experience in a manufacturing environment would be an advantage.
     • Proficiency in MS Office applications, strong Excel skills.
     • Knowledge of MS Dynamics - NAV would be an advantage.
     • Strong inter-personal and communication skills.
     • Capable of multi-tasking in a fast-paced environment.
     • Ability to travel to the US subsidiary as required.