Accounting Administrator

Summary:

Under the supervision of the Controller & Management team, the incumbent will provide support in a variety of accounting and administrative tasks including but not limited to payroll, accounts payable/receivable and financial reporting.

Job terms:

Permanent, Full-time

Responsibilities:

Financial and Managerial Accounting and Reporting

• Monthly Account Reconciliations

Sales and Accounts Receivable 

• Import Jobs into NAV
• Create new job folders for Jobs added.
• Add new customers to NAV
• File customer purchase orders in appropriate job folders
• File shipping packing slips in appropriate job folders
• Prepare all invoices in advance of the actual shipment.
• Follow up with the sales team about missing PO's and Finished Goods that have not yet been invoiced.
• Create AR invoices as soon as the all the revenue recognition criteria have been met.
• Reconcile the customer prepaid account
• Generate the monthly Aged A/R Trial Balance

Purchases and Accounts Payable

• Confirm that supplier invoices match the goods receipt and PO
• Obtain invoice approval for outsourcing and services
• Enter supplier invoices in NAV
• Interact with Purchasing to resolve differences in documentation on hand
• Scanning various vendors' correspondence and information into their server
• Follow up on vendor statements
• Review of Goods Received not invoiced - follow-up on old outstanding invoices.
• Goods Received not invoiced - set up accrual
• Entering and posting the utility invoices
• Monthly A/P Check Run - pull open invoices & attach check stubs
• File the paid A/P invoices
• Generate the monthly Aged A/P Trial Balance

Payroll and HR

• Balance hours and work records.
• Reallocate hours from one job to another if required.

Fixed Assets

• Review the Deposits on equipment account and ensure that all deposits are moved to the asset account and that depreciation is started when the machine is put into use
• Calculate and post monthly depreciation
• Reconcile the general ledger and the fixed asset register on a monthly basis once created.

Qualifications:

• Accounting diploma or degree.
• 2 years of relevant accounting, experience in a manufacturing environment would be an advantage.
• Proficiency in MS Office applications, strong Excel skills.
• Knowledge of MS Dynamics - NAV would be an advantage.
• Strong inter-personal and communication skills.
• Capable of multi-tasking in a fast-paced environment.

If you require this document in an alternative format, please send your request to AVShr@avgauge.com.