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Accounting Administrator


Under the supervision of the Controller & Management team, the incumbent will provide support in a variety of accounting and administrative tasks including but not limited to payroll, accounts payable/receivable and financial reporting.

Job terms:

Permanent, Full-time


Financial and Managerial Accounting and Reporting

  • Monthly Account Reconciliations

Sales and Accounts Receivable 

  • Import Jobs into NAV
  • Create new job folders for Jobs added.
  • Add new customers to NAV
  • File customer purchase orders in appropriate job folders
  • File shipping packing slips in appropriate job folders
  • Prepare all invoices in advance of the actual shipment.
  • Follow up with the sales team about missing PO's and Finished Goods that have not yet been invoiced.
  • Create AR invoices as soon as the all the revenue recognition criteria have been met.
  • Reconcile the customer prepaid account
  • Generate the monthly Aged A/R Trial Balance

Purchases and Accounts Payable

  • Confirm that supplier invoices match the goods receipt and PO
  • Obtain invoice approval for outsourcing and services
  • Enter supplier invoices in NAV
  • Interact with Purchasing to resolve differences in documentation on hand
  • Scanning various vendors' correspondence and information into their server
  • Follow up on vendor statements
  • Review of Goods Received not invoiced - follow-up on old outstanding invoices.
  • Goods Received not invoiced - set up accrual
  • Entering and posting the utility invoices
  • Monthly A/P Check Run - pull open invoices & attach check stubs
  • File the paid A/P invoices
  • Generate the monthly Aged A/P Trial Balance

Payroll and HR

  • Balance hours and work records.
  • Reallocate hours from one job to another if required.

Fixed Assets

  • Review the Deposits on equipment account and ensure that all deposits are moved to the asset account and that depreciation is started when the machine is put into use
  • Calculate and post monthly depreciation
  • Reconcile the general ledger and the fixed asset register on a monthly basis once created.


  • Accounting diploma or degree.
  • 2 years of relevant accounting, experience in a manufacturing environment would be an advantage.
  • Proficiency in MS Office applications, strong Excel skills.
  • Knowledge of MS Dynamics - NAV would be an advantage.
  • Strong inter-personal and communication skills.
  • Capable of multi-tasking in a fast-paced environment.

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We thank all applicants, however, only those selected for interview will be notified.

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